Daily tasks are rich and varied and may include any of the following;


·        Procurement

o   Source and validate new suppliers.

o   Negotiate pricing.

o   Generate Purchase Orders.

o   Chase deliveries.

o   Manage Goods Inward.

·        Quality

o   Work with the Directors to develop the quality system to reflect changes/improvements in the business.

o   Work towards taking over as the MRQ.

o   Maintain the existing ISO9001 company quality system.

§  Maintain the Non-Conformance system.

§  Improve Procedures / Forms as required.

§  Manage the Internal Audit schedule.

·        Facilities

o   Maintain company vehicle records (4 x cars, 2 x vans, 1 x FLT)

§  Schedule and arrange MOT’s and servicing.

§  Scheduling road tax.

§  Organizing property repairs & maintenance.

o   Work with the Commercial Director to review and renew company insurance policies (Motor, Employers, Professional Indemnity etc.)

o   Organize office supplies, printers, stationery etc.

o   Organize occasional company events

·        HR

o   Collate personnel records.

o   Organize personnel training.

o   Collate training records.

o   Collate overtime claims.

o   Maintain staff holiday & sickness records.

·        Projects

o   Work with the Technical Director with job-related administrative tasks as required. Including;

§  Collate Project files (both digital and hard copy back up)

§  Organize CE documentation.

§  Work with the Technical Director to schedule labour and organize materials.

§  Compilation of Operations Manuals

·        Spares & Service

o   Work with the After Sales Director on;

§  Co-ordination of service/maintenance engineer visits to site.

§  Organizing spare parts, tools and labour required for on-site maintenance / calibration visits.

§  Ensure all RAMS are collated and issued prior to site work.

·        Finance

o   Work with the Commercial Director & After Sales Director on;

§  Raising customer invoices.

§  Chasing payment for outstanding invoices.

§  Liaise with our Accountants on preparation of Quarterly VAT returns and Annual Accounts.

If this is something that interests you, please drop a line to info@hysysco.com as we'd love to talk to you.