Daily tasks are rich and varied and may include any of the following;
o Source and validate new suppliers.
o Negotiate pricing.
o Generate Purchase Orders.
o Chase deliveries.
o Manage Goods Inward.
o Work with the Directors to develop the quality system to reflect changes/improvements in the business.
o Work towards taking over as the MRQ.
o Maintain the existing ISO9001 company quality system.
§ Maintain the Non-Conformance system.
§ Improve Procedures / Forms as required.
§ Manage the Internal Audit schedule.
o Maintain company vehicle records (4 x cars, 2 x vans, 1 x FLT)
§ Schedule and arrange MOT’s and servicing.
§ Scheduling road tax.
§ Organizing property repairs & maintenance.
o Work with the Commercial Director to review and renew company insurance policies (Motor, Employers, Professional Indemnity etc.)
o Organize office supplies, printers, stationery etc.
o Organize occasional company events
o Collate personnel records.
o Organize personnel training.
o Collate training records.
o Collate overtime claims.
o Maintain staff holiday & sickness records.
o Work with the Technical Director with job-related administrative tasks as required. Including;
§ Collate Project files (both digital and hard copy back up)
§ Organize CE documentation.
§ Work with the Technical Director to schedule labour and organize materials.
§ Compilation of Operations Manuals
· Spares & Service
o Work with the After Sales Director on;
§ Co-ordination of service/maintenance engineer visits to site.
§ Organizing spare parts, tools and labour required for on-site maintenance / calibration visits.
§ Ensure all RAMS are collated and issued prior to site work.
o Work with the Commercial Director & After Sales Director on;
§ Raising customer invoices.
§ Chasing payment for outstanding invoices.
§ Liaise with our Accountants on preparation of Quarterly VAT returns and Annual Accounts.
If this is something that interests you, please drop a line to firstname.lastname@example.org as we'd love to talk to you.